10 Best Proposal Software in 2023

The Proposal software is on-trend these days for every business category.

It’s becoming hard to satisfy the clients with different manual proposing letters or emails. Therefore, Proposal management software comes into existence.

best proposal software

What is Proposal Software?

Proposal software is defined in terms of the sales operation. It is designed to automate the proposal process or request for a proposal.

With Proposal software, it becomes easy and quick to generate documents in multiple formats, and you can share them among different venues from the same platform.

Recommended: How to write a perfect business proposal?

Along with all these features, you can track how effective your proposal document was and how it promotes sales growth. So basically, Proposal software makes work much easier with a more effective impact on clients’ minds.

It has been seen with some previous stats that if you are using the right platform for proposal documents, productivity boosts by more than 75%.

There are many advanced proposal software in the market that provides advanced features such as electronic signature, contract management, accounting, CRM tools, and more.

Looking at all factors, we have concluded the best business proposal software list.

How do we rank the Proposal software?

It becomes tough to pick out the best from the best-claimed software.

Our dedicated team put hours of research into testing each software, reviewing the original users, comparing the features, ease of use, and other integrated tools required in the sales operation, and finally, the pricing that does not load your budget. So check out the list now.

10 Best Business Proposal Software

1. PandaDoc


PandaDoc is one of the perfect solutions for Business proposals. It is fast and easy, and with a simple drag and drop option, you can add anything you require. It is the top choice of many business owners, mainly dealing with business proposals.

There are many templates or proposals in different categories; you can also pick among them for better layouts.

There are multiple pre-build proposal formats from which you can take ideas to create your business proposal.

The primary field includes Agreements, contracts, marketing, software, real estate, finance, employment, legal, consultant, construction, sales, technology, and more.

Witpose if your Proposal is related to Real Estate, you need the signature on it to make it authorized. PandaDoc provides you to add e-signature to your contracts or Proposal documents.

With PandaDoc, you do not require any extra app or shuffling your documents from one application to another. At last, share whatever business proposal you have created from the same panel of PandaDoc.

Still not satisfied? Could you have a quick look at its features?

PandaDoc Features

  • Fast document creation: Use pre-built templates for quick document creation in a proper format.
  • Be professional: Be professional with PandaDoc attractive themes to pass your Proposal, whether your company is small or large.
  • Automate process: Leave everything to PandaDoc; it creates, sends, tracks, and in documents.
  • Real-time notification: Now, you can track everything with real-time information. You can monitor the recipient’s activities.
  • Seamless integration: PandaDoc integrates with many other platforms such as Salesforce, PayPal, HubSpot, Stripe, and more.

Plans & Pricing

PandaDoc comes with different plans and pricing. It comes in Individual, eSignature, and Business Plans. We recommend you start a 14-days free trial and, after this, switch to the paid version if you like.

Compare plans and features
Visit Official Site of PandaDoc >>

2. Proposify


You can never win in satisfying someone unless your work is attractive. Proposify takes care of everything right from creating a proposal from scratch and sending it to potential clients, which happens from the same panel.

Proposify gives its users flexibility in using its features. It is easy, quick to operate, and has various built-in templates for fast activities.

The main reason why people choose Proposify is its work. When we compare it with other applications such as PandaDoc, Proposify is specially designed for Proposal,s and looking at this; it only focuses on business proposals.

You can easily manage your sales pipeline; faster client sign-off marks Proposify to hit the list of best business proposal software.

Proposify uses some leading security protocols while saving and transferring your documents. It uses AES 256-bit encryption and the Amazon cloud service to store user documents.

Proposify offers you 100% customized pre-built templates in different industries, such as design, software, marketing, events, professional services, and more.

Proposify Features

  • Metrics and notifications: You can track every single activity of your client regarding the Proposal you send them. You can check the client’s engagement with the Proposal. You can get an instant alert when a client reads the email, opens the proposal link, comments, s or accepts the Proposal.
  • Interactive pricing table: Give your clients options of fee tables with tailor-made pricing per different plans.
  • Library: To ensure everything is in the right place, Proposify has a library from which you can choose different graphics. You can also add videos directly from YouTube or Vimeo.
  • eSignature: eSignature makes the Proposal more authoritative and impactful for legal purposes or marketing. eSignature is one of the top requirements.

Plans & Pricing

Proposify gives users a free 14-day trial period with access to all of the features. You can also purchase Tall, Grande, and Venti plans. For a complete comparison, visit the site.

Compare plans and features
Visit Official Site of Proposify >>

3. Loopio


Loopio is another popular software or application widely used for business proposals. Many famous companies trusted Loopio for its unique features and usage.

It is well-designed Requests for Proposals (RFPs) software that fulfills every demand. Its intelligent automation saves time with innovative response automation tools. You are no longer required to answer the same questions repeatedly; its Magic RFP automation tool takes care of all auto-responding.

On the first look, Loopio looks a bit complex, and once you are used to its features, you will love it. It has a clean and intuitive interface to work with, and you can set a reminder to edit the content and review ongoing proposals.

Loopio Feature

  • Multi-language library: Serch your library in multiple languages.
  • Customized gallery: Curate your data intelligently with Stacks, Tags, and more. 
  • Review score: Review your document before sending it. Check its freshness score.
  • Duplicate detection: With this, you can remove all duplicate content from your library.
  • Attachment library: Create your own gallery for frequently required images and videos.

Plans & Pricing

Vendors on its official website do not provide the pricing for Loopio. You can try the demo version with all features enabled, and you can customize your plan as per requirement.

Compare plans and features
Visit Official Site of Loopio >>

4. Prospero


Prospero is an affordable business proposal application that works according to you. When you start creating a proposal using Prospero, you are directed to the wizard.

Fill up some queries so that Prospero better understands your project and guides you further. Mark your deliverables which are easy to calculate prices and discounts.

Prospero is the top choice among freelancers due to its extremely low pricing and providing unique features. It provides you with multiple designs and layouts if you are not sure about the content required in your proposals.

You can easily customize logos, design textures, fonts, and backgrounds per your requirement. And all of them are super easy to operate.

You can either download the Proposal in PDF format and email them or directly send the link to your client, which is mobile and user-friendly.

Prospero Features

  • Documents management: You can easily manage all your documents on the same panel.
  • Content Library: You can create your own or use the existing library multimedia to make the proper Proposal.
  • Pipeline management: Intelligently review your Proposal using pipeline management.
  • Electronic signature: You and the client have access to sign the Proposal online.
  • Templates: A wide range of templates are available in almost every business category.

Plans & Pricing

Prospero is a good option if you are a freelancer or just opened a startup business! Prospero offers its free trial for 21 days at just $1. Further, you can buy a premium plan for a monthly or annual subscription.

Compare plans and features
Visit Official Site of Prospero >>

5. GetAccept


GetAccept helps you to provide a streamlined workflow for every B2B sale proposal. It offers you category-wise templates, document management, and other things required to make the best business proposal. It is a fast, easy-to-use, and secure way to store and send suggestions.

There is enormous flexibility in modifying your business proposals.

Suppose you’re new to business proposal writing and don’t know what goes into a winning proposal. In that case, you may utilize one of the several GetAccept templates available (covering a wide range of sectors) to get started.

Its proposal management means the system is highly effective and saves time engaging with every client. You can customize your workflow and target the right client by knowing when your customer opens, reads, and signs your sales documents.

GetAccept Features

  • Electronic signing: You can add a signature on the template with a single tap.
  • Video Presentations: You can add a video to your Proposal to define your work better.
  • Deal Accelerator: Once the Proposal is accepted, Deal Accelerator provides instant approval with an electronic signature at the client’s fingertips.
  • Document analysis: Track when your client reads, responds, and prints the business proposal.
  • Real-time chat: Real-time chat gives you better change to promote sales as you can better guide your customer.
  • Integrations: Directly integrate with different tools within the same platform. Google Analytics, Stripes, Freshsales, Pipedrive, and others are leading integrating tools.

Plans & Pricing

GetAccept offers a free 14-day trial period and various pricing tiers to accommodate any business’s needs. There’s a free tier, a Business plan, and an Enterprise package. May compare all the options before making a final decision.

Compare plans and features
Visit Official Site of GetAccept >>

6. DocSend


DocSend is something different from just creating business proposals. It helps the marketing teams to deliver content to drive deals forward.

With its link analytics, you can create a unique link for your customer and track the activities from other sides. You can check the time spent on each page and know the customer behavior.

Along with this, you can disable the link anytime without any approval from your customer.

There are multiple solutions that DocSend offers such as Fundraising, Investor Relations, Sales & Marketing, Sales, Account management, and many others.

DocSend is a modern way of sending your documents. You can update even after you hit send, manage them any time, and you can track every piece of information related to the paper you send.

Although it is not precisely what you might be looking for in business proposal software, you can get an in-depth review of every piece of information your client does regarding the document you sent.

DocSend Features

  • Secure sharing: Share your data with multigrade security and encrypted protocol.
  • Document analytics: Track detail of the document about the time of opening, most visited, and frequently visited pages.
  • Cloud storage: It uses Spaces as one of the secure cloud storage.
  • eSignature: With eSign, you can easily make a document legal.

Plans & Pricing

It comes in Personal, Standard, Advanced, and Enterprise plans. It offers you a 14-day free trial period—extra savings on the annual subscription.

Compare plans and features
Visit Official Site of DocSend >>

7. Qwilr


Quickly create proposals, sales, and marketing documents as beautiful, responsive web pages. Get notified when they’re viewed and allow people to sign online.

Qwilr is an impactful application customized to create a best-in-class proposal letter for your clients. Over 50K+ customers are using Qwilr to boost their businesses.

You can be among them. It offers you many advanced attractive templates, multimedia from the gallery, and other powerful tools.

Qwilr Features

  • Template library: Qwilr provides you high-quality template library where you can access any design that works best for you.
  • Quote block: Better pricing and plans overview to your customer. It gives a transparent view of what services you are offering.
  • Quick signature: Quick approval if the Proposal is passed. No hassle in downloading, printing, and scanning.
  • Project analytics: Check quick insights and stats, integrate, and easy reporting.

Plans & Pricing

Get started with a free trial of a business plan for 14 days, then upgrade to the Pro, Business, or Enterprise plan as your needs evolve. The yearly plan offers the best discounts.

Compare plans and features
Visit Official Site of Qwilr >>

8. Better Proposals

better proposal

We have reviewed many users using Better Proposals, and most are fully satisfied with its usage. Better Proposals is a game-changer for many of its clients.

So far, we have found Better Proposal is one of the most accessible applications for creating a business proposal. There are 100s of professionally written and designed templates, so you do not worry about writing a perfect suggestion for your business.

You can customize its library and instantly save you an editable template and send them as many times as you wish. Use your color pellets, design, logo, and layout structure to make it more professional.

It gives your Proposal a rich feel, and you can add your custom domain to make it more presentable.

Better Proposals Features

  • Seamless integration: You can integrate with almost anything. It gives you freedom for seamless integration with other applications to work without any restrictions.
  • In-depth reporting: You can check sales overview, revenue from products, team member stats, conversion rate by templates, and much more.
  • Instant messaging: Instantly contact and interact in real-time with your clients for a better explanation.
  • Digital signature: Forget about the “print, sign, scan, return”; with a digital signature, get a deal faster or almost instantly.
  • Pricing table: Different pricing features according to your services. Set different features according to prices, either monthly, annually, or one-time purchases.

Plans & Pricing

There are Starter, Premium, and Enterprise plans from Better Proposals. You can start them with a free trial period. You can customize your plans and choose tailor-made programs by contacting the sales team directly.

Compare plans and features
Visit Official Site of Better Proposal >>

9. And Co

and co

There is over 300K business that trust And Co. It’s your one-stop app for time tracking, invoicing, payments, proposals, contracts, task management, and income and expense tracking.

Everything is handled on one platform, from your business proposals to payments. You can customize the pre-built recommendations with your brands and services.

It is one of the perfect solutions for all your proposal problems. It provides an intuitive platform to work with and makes it easy to navigate all its features. Check out what extra And Co offers.

And Co Features

  • Easy payments: Get faster access to the charges when the deal is accepted.
  • Collect deposits: Automatically charge deposits for your work to ensure you get hassle-free payments.
  • Intelligent alerts: Get every notification about your Proposal on the client’s side when the Proposal is opened and when it is signed.

Plans & Pricing

Pricing wise And Co is one of the best apps for the business proposal when we look for budget software. With the Pro plan, you can get unlimited clients, editable contracts, free training sessions, and much more.

Compare plans and features
Visit Official Site of And Co >>

10. Bonsai


Bonsai helps you to do more in less time. It is one of the best choices for freelancers to boost their sales. You can win more clients by creating stunning business proposals. With drag-and-drop options, you can customize any pre-built templates for your business.

Bonsai Features

  • Templates & branding: Customize templates and brand them your own by adding a logo and color grading.
  • Service packages: Provide payment options with different package options.
  • Read receipts: Get an instant alert when your Proposal.
  • E-approvals: Accept approval in a single click with an instant signature.


Bonsai offers you a single plan that includes all Pro features. You can try it for free with its trial period.

Compare plans and features
Visit Official Site of Bonsai >>


So this was the list of 10 Best Proposal Software. I hope you like this comprehensive guide and successfully made your choice in selecting the best one for you.

If you are still confused, then go for the free demo for PandaDoc; we find it helpful in boosting productivity. Give it a try and if you love using it, go for premium plans.

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