The ability to access and use Gmail even when you aren’t connected to the internet is critical in many domains of work.

Working from anywhere is convenient, but it’s essential to be aware of the steps you must take to keep your Gmail account active even when you aren’t connected to the internet through Wi-Fi or cellular data connections.

how to use gmail offline

It’s unfortunate that this isn’t something that everyone can do. The Gmail app for Android smartphones and Chrome for PCs require to access your account when the internet connection is not there. 

On the other hand, Chrome is entirely free to download and use on a personal computer.

The great majority of the University of Minnesota’s University Google Apps accounts, including those at the University of Minnesota, now have access to Gmail Offline Mode, according to a decision by the university. 

Using Gmail Offline Mode, you can still view and respond to your emails even if you don’t have access to an internet connection.

As soon as you can reconnect to the internet, you will be able to send and receive email messages again. Also if you find any of the emails unnecessarily in your inbox, you can easily clear them out.

You may now access your Gmail account even if you don’t have access to the internet, thanks to a new feature offered by Google. This is akin to the experience of using Google Maps when not connected to the internet, which is a similar experience.

If you live in a rural area with little or no internet access or your internet connection is in danger of being lost, you may find this service very beneficial.

With Gmail, a widely used email service provider, there are no restrictions on how you may use it in whatever way you like. 

To create visually appealing emails, customized emails, and other types of communication, you’ll need to get familiar with various abilities.

Here is a look at how you may set up your Gmail account to be available even if you do not have an Internet connection.

Few Aspects if Gmail Offline is Unavailable

Because the emails are in the browser’s storage, we don’t recommend that you use Gmail offline on a public or shared computer. This makes it more difficult to retrieve the emails afterward. 

Related: How to stay safe while using public WiFi?

You should remove the program as soon as you’re through with it if you have to utilize it for any reason.

To use it offline, you must first have a working internet connection, and then you must have a functional internet connection to use it online. 

By doing so, you’ll have access to all of your emails from a single spot and will be able to search for and archive them and delete emails even in bulk

You may save time and irritation by writing emails and putting them in a queue. This will allow you to send them as soon as an internet connection becomes available, saving you time and aggravation.

You must understand what Gmail Offline is and how it operates before proceeding.

As the name suggests, Gmail offline enables you to access your emails even if you do not have an internet connection. This feature allows you to read your emails even if you do not have an internet connection. 

The fact that this feature is available to all Gmail users does not change that it must enable manually.

If you follow these guidelines, you should be able to keep the emails for up to 90 days.

You must complete several procedures to access your Gmail account while you do not have internet. It would help if you never rushed through the operation; instead, take your time and pay great attention to every step of the process.

Instructions on how to configure Gmail so that it may be accessible even when there is no internet connection are provided

According to Google, the Gmail Offline extension, which formerly enables you to use Gmail even if you are not on the internet, has withdrawn from the Google Chrome web store. 

As a result, you will be unable to use the extension’s features.

The good news is that this option has available in Gmail’s settings, which is a fantastic enhancement to the service overall. 

Follow some steps provided below.

STEP 1: After logging into your Gmail account, go to the Settings Gear symbol in the left-hand menu to access the account settings. Now, from the drop-down menu shown.

tap on settings

STEP 2: Choose the option to “Select all Settings” of the configuration options.


STEP 3: You’ll discover a tab labeled “Offline.” To do so, click on the link provided.


STEP 4: In this part of the website, you may choose whether or not to “Enable offline mail.”

You will be offered further alternatives if you select this option.


STEP 5: Selecting the “Sync” options allows you to choose how long you want your emails to access on the file. It is possible to choose from three different time frames: one week, one month, and an entire 90-day period.


STEP 6: You can either keep or remove any offline data you have saved on your computer when you log out of it. The security settings on your laptop control this.


STEP 7: Changes must be saved for them to be permanent. When you’ve got the settings as close as possible to what you want, click Save changes to make them permanent.


Gmail now shows even if you do not have an internet connection, significantly improving. This is possible as the information store locally in your browser and it is accessible anytime you wish.

Whenever you send an email when not having access to the internet, it will be queued and sent to the recipient when you can reconnect to the network. 

As a result, Gmail will take care of everything for you, saving you both time and effort.

End of the story

Downloading all of our emails takes just a few minutes utilizing a simple offline strategy, and the most significant thing is that we can now check all of the attachments. 

You may change the duration for downloading these emails by how long we want to wait before downloading the emails in question.

According to the theory, if you followed the backup procedures to the letter, you should be able to retrieve a copy of your data from the backup. 

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Related: How to check the Gmail storage limit?

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